Privacy Policy

Stratus Financial Ltd. ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website stratustaxes.com or use our services.

1. Information We Collect

We may collect information about you in various ways, including:

Personal Information You Provide:

• Name, email address, phone number, and mailing address
• Social Security Number and tax identification numbers (for tax preparation services)
• Financial information including income, expenses, and bank account details
• Employment and business information
• Any other information you choose to provide

Information Automatically Collected:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on our website
• Referring website addresses
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to:

• Provide tax preparation, bookkeeping, and accounting services
• Communicate with you about your account and our services
• Send you newsletters, tax tips, and promotional materials (with your consent)
• Process payments and transactions
• Improve our website and services
• Comply with legal and regulatory requirements
• Protect against fraud and unauthorized transactions

3. How We Share Your Information

We may share your information in the following circumstances:

• With the IRS and State Tax Authorities: As required to file your tax returns
• With Service Providers: Third-party vendors who assist us in operating our business (e.g., secure file sharing, payment processors)
• For Legal Compliance: When required by law, subpoena, or legal process
• With Your Consent: When you have given us explicit permission

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of sensitive data in transit and at rest
• Secure client portals for document exchange
• Regular security assessments and updates
• Employee training on data protection practices
• Access controls limiting who can view your information

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Tax records and related documents are typically retained for a minimum of seven (7) years as required by IRS regulations. You may request deletion of your information, subject to our legal retention requirements.

6. Your Rights and Choices

You have the right to:

• Access: Request a copy of the personal information we hold about you
• Correction: Request that we correct inaccurate information
• Deletion: Request deletion of your information (subject to legal requirements)
• Opt-Out: Unsubscribe from marketing communications at any time
• Data Portability: Request your data in a portable format

To exercise these rights, please contact us at info@stratusfinancialltd.com.

7. Cookies and Tracking

Our website uses cookies and similar technologies to enhance your experience. These include:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand how visitors use our site (Google Analytics)
• Marketing Cookies: Used to deliver relevant advertisements

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

8. Third-Party Links

Our website may contain links to third-party websites (e.g., Calendly, payment processors). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

9. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a minor, please contact us immediately.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, request deletion, and opt-out of the sale of personal information. We do not sell personal information.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Stratus Financial Ltd.
1764 W Wise Rd, #1049
Schaumburg, IL 60193
Email: info@stratusfinancialltd.com
Phone: (847) 450-7831